If you are in Public Service, do not cross the "Lakshmanreka". Do not lend opportunity to your Disciplinary Authority to charge sheet you. As you look after your health, bestow care on the security of your service and your fair name. We do not fell sick instantly. It happens when we neglect health guidelines, and inflict on our body a burden beyond the level of its resistance. Prevention is the best cure. So it is in our service. If still charge sheeted, equip yourselves to face the resultant situation boldly holding your head upright.
No doubt these guidelines are elaborate and when perfected transform you into a specialist and professional in service law. Immediately you may not become well-versed in subjects like Prevention of Corruption Act, 1988 or Indian Evidence Act. But these are resources for a life-time protection and preservation. Start imparting and understanding those material that can be done immediately and go after other items in a phased manner. The best way to deal with a charge sheet is to take precautions to avoid getting the same, and when you happen to be an unfortunate victim to get into it, be well-armed before-hand to meet the threat. This is the objective of following the "6-Steps and 20-Points of Action". These are recounted for your ready reference.
He (the public servant) must be honest to the core. This saves him from pitfalls and brings him in department with other honest persons, who normally form the silent, but positive majority. He gets the sympathy and understanding of the like of him. Knowing him to be steadfast and honest, the influence peddlers and favour-seekers will choose to avoid him. This is a negative gain.
He should not only be honest, but also seen to be honest within his organization. This is possible if he follows structured procedures and maintains proper accountability and supporting records to establish the bonafides of his decisions and actions. This shields him against misdirected victimization. He is able to defend himself in any judicial/quasi-judicial forum effectively in case the need arises.
>He must enforce the integrity of employees reporting to him. It keeps him in a clean surrounding and in company of an unpolluted team. He saves himself from falling a victim of misdeeds and frauds committed by his subordinates, who report to him directly. As per CCS Conduct Rules 1964 an officer employees is not only responsible for his personal integrity, but also for enforcing discipline and integrity of all juniors reporting to him
He should shun of corrupt persons and desist from extending support to such persons. This will also secure him a reciprocal gain. Undesirable persons will know that he is not amenable to easy baits and will hesitate to approach him. "Keep away from the corrupt environment and though shall be safe." This will render you as not only honest, but to be seen as honest. It will help you to avert the pitfall of inadvertently abetting misdeeds of such unbecoming colleagues or others.
He must be well-versed and possess the knowledge content and skill demands of his job, and up-to-date with the operational rules and guidelines prescribed therefore. Ultimately no one can be a successful manager in the modern competitive business environment of the Information age and global perspective, without an in-depth knowledge of the departmental Rules and guidelines. Competency and integrity go together and needless to point out that incompetency and corruption sail together. Devote an average of one hour per day and learn useful things that will make an impact on your performance
He must follow structured systems and procedures and should not exceed the boundary of authority delegated to him. Whenever you take a decision for the department keep a record of the justifying background, i.e. the circumstances that prompted you and precedented rules if any to take the decision. This is the meaning of structured approach. A brief memorandum or note explains the reasons that prompted you to take a particular decision at a particular point of time. Also collect all relevant data and information from the authority or subordinate office with whom you deal and in whose favour the decisions have been taken by you. This explains why you took the decision and also how the decision taken by you is seen justified.
Do not transgress written codes of your department based on oral orders of your seniors. Learn about exhaustive rules of the Government of India with regards to verbal orders and refer CCS Conduct Rules 1964.
Give prompt attention to inward mail relating to your branch or office and reply all communications then and there. Do not keep others in suspense.
Submit all relevant and mandatory reports to the prescribed authorities promptly. Prompt information system is an index of your transparency, as well as efficiency.
Learn the Law that govern your personal security. He should familiarize himself with the provisions of relevant enactment and regulations that relate to Public Servants ( Manuals, Guidelines, CCS CCA Rules, 1965 CCS conduct Rules 1964, If GDS, GDS Conduct and Engagement Rules 2020). Ignorance of law lends no shield when prosecuted erroneously for wrongs not committed. Knowledge of law relevant to a person bestows him not only self-confidence, but he is also able to defend himself properly in a crisis. An attempt to confer you this knowledge resources will be made in this web site in upcoming days in different titles for the Common Man and for public servants and procedures for conducting/defending Departmental Inquiry.
He should be well versed with the provisions of Conduct Rules, Service Rules, and Discipline and Appeal Rules applicable to his them and also requirement that update the judicial judgements on service matters day to day.
He must also be familiar with the jurisdictions and functions of the vigilance enforcing agencies (like the Central Vigilance Commission, Central Bureau of Investigation, Vigilance set-up of the department). The enforcing agencies are intended as much to protect the innocent and honest, as they are for punishing the wrong doers. A brief sketch on CVC and CBI is also intendent to included in the upcoming publications on Crime & Punishment.
He must be well-acquainted with information about reputed NGOs and other forums fighting towards purity and probity in public life and able to secure their support in exigencies. When there is a shield available, it is valuable to know its presence and avail it when the need arises.
He must be aware of judicial remedies for remedying injustices and wrongful injuries inflicted on him in his Service. This is the line of ultimate resort to get justice, when elsewhere it fails. The procedure for seeking writ remedies and filing cases in CAT seeking specific reliefs and gist of enactment relevant to public servants will be explained in the
Be a member of informal clubs or associations of officers/employees for bonafide exchange of problems confronted in the service towards seeking solutions thereof.
Do not support corruption. Honest and hard-working employees should be vigilant and join powerful anti-corruption forums with a clear program of action to report misdeeds to appropriate authority. But do not embark on witch-hunting or magnifying trifles. The law does not recognize trifles and legal forums are over-burdened with overdue litigation.
Develop Group Synergy. A Group of officers should combine purposefully and specialize in service matters with a complementary approach, so that they can pool their knowledge and mutually support each other and others of their community. This is the concept of the work-group, whose power is much more than the aggregate powers of the individuals involved. The concept is also termed as "Synergy" in literacy. The power of a group is unlimited, as its synergy adds unlimited strength to members of the group. Understand all about Team-Working and Work-Groups and informal groups.
Acquire firm knowledge about Department. Many officers may have a thorough knowledge of departmental Rules and procedures defining internal working and operations. But they are deficient in the knowledge about their working environment. You have to be able to appraise the capabilities and personal commitment in discharging duties. Your success finally depends on your ability to discriminate a good work. Knowledge needed to distinguish opportunities, as well as threats emanating from external environment is essential. In short you must possess a sound knowledge of your department.
Develop Management skill and expertise. Those who hold executive responsibilities and control specific segments of the department, must possess basic knowledge of human resource management, behaviour sciences and vigilance management.
Step -6: Keep Peter Away Do not allow Peter Principle to overtake and retard your competency. When moving to a new job and responsibility learn all about the new job and acquire equal proficiency therein. For this you must know about Peter Principle.
Acquire Strength & Become Powerful
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